For POP3 accounts, Outlook can be configured to leave messages on the server indefinitely or for a specified period of time. To edit this preference:
- Click File / Account Settings.
- Make sure the E-mail tab is selected and click your email account.
- Click the Change button.
- Click the More Settings button.
- Click the Advanced tab.
- In the Delivery section, make sure the box is checked next to “Leave a copy of messages on the server.
- To leave messages on the server for a specified number of days, make sure the box is checked next to “Remove from server after” and enter the number of days for messages to be saved on the server.
- Click the OK button.
- Close the Change Account window.
- Click the Close button in the Account Settings window.